The Title of your E-mail
The title (subject) is one of the most important parts of your email. Follow these instructions and you’ll improve your chances of getting quick and positive replies:
1-Keep the subject short and clear
2-The recipient should be able to know what the email is about just from reading the title, so be as specific as possible.
3-The title should include a motivational element that encourages the reader to open the email without delay.
The Content of Your E-mail
1-Get straight to the point – if you need to provide background details, be as precise as possible.
2-Be as clear and specific as possible.
3-Avoid unnecessary repetition
4-Ask yourself: “will the reader be able to easily and quickly understand exactly what I want?”
5-Be direct – this saves your time and the reader’s time and he or she will certainlyappreciate this.
6-Be polite!
Example 1
Attached are the files you requested.
Please let me know if you need any extra clarifications.
Example 2
See the answers to your inquiry below.
If you have any further questions, feel free to contact me at your convenience.
How to End Your E-mail
Try to end your E-mails on a positive note and one that focuses on the future:
1-I appreciate the time and effort you have put into this matter.
2-Thank you for addressing this matter in a timely fashion.
3-Thank you for considering my request.
4-Thanks for taking the time to read this email.
5-I hope to resolve this issue as soon as possible.
6-Don’t hesitate to contact me with any questions you may still have regarding this matter.
7-I’m looking forward to working together with you on this project in the near future.
Signature and contact information
Respectfully/Sincerely,
David Gale
Senior Marketing Manager
Down to Earth Enterprises
Phone: 926-584-1234
www.downtoearth.com
Proofread before Sending
Check:
1-Spelling
2-Punctuation
3-Grammar
4-Does my email look neat?
5-Have I made silly mistakes that will make me look unprofessional?
HE
English